Managed Content Services

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Ensuring Effective use of a wide variety of contents with Managed Content Services (MCS)

Konica Minolta has launched Managed Content Services (MCS) globally to allow companies more effective use of their ever-expanding content.

MCS is a one-stop service that offers consultation-based suggestions for improving work efficiency along with exclusive software for content management, MFPs for data input and output, and document digitization service.

It allows centralised management of a huge and varied volume of content such as electronic data, enabling customers to use it more effectively. This service helps to enhance efficiency and contributes to cost and environmental impact reduction, while strengthening security and business continuity.

Case Study

Enhancing document management efficiency for a real estate company

Mission

Real estate services deal with a wide variety of materials from contracts to floor plans and photographs of properties. While real estate companies usually employ centralized management systems to handle each stage of the process — from the showing of rental properties, contract signing, and property maintenance to the final stage of contract termination — they have to enter certain data from the individual documents into the system manually; an overly time-consuming and costly step. Therefore, they are looking for improvements in efficiency.

Solution

Konica Minolta offers real estate companies ManagedContent Services (MCS), a content management solution for efficiency problems.For example, we recommend the use of a zonal OCR* when scanning documents with an MFP. This enables the automatic mining of required information in the documents, such as contract numbers or addresses of the properties. Then, all the operators have to do is check for accuracy before the information is added to the database, eliminating the need to manually input the information from the documents and greatly enhancing efficiency.This solution also links up not only text information but also image data such as floor plans, maps and photographs in the database, allowing use of the network to complete the entire workflow: document approval, updating, preparation and printing. This means, for example, that real estate companies can extract the rental properties whose contract expiration dates are approaching and automatically prepare the documents needed for renewal; or, they can collect information specifically on those rental properties that meet the requirements of a prospective tenant. This solution helps our customers improve their workflow efficiency in various ways.

*OCR (Optical Character Reader): A technology to optically read printed characters and automatically convert them into data

Brochure

With the exponential growth of business content, one of the major challenges faced by businesses across industries is the management and utilisation of business content. Oftentimes, the documents come in the form of hard copy and electronic format and from dispersed locations. The unstructured content and disorganised storage may result in inefficiency and unproductivity.